Fees and collection
Know who owes what, and let them pay from their phone
Fee collection in most gyms is a register, a memory and a certain amount of embarrassment. Somebody paid half in cash three weeks ago and nobody wrote it down.
CoachFit records what is owed and what was paid against the member, and gives them a one-tap UPI link so the money reaches you without anybody counting notes.
Your UPI ID, not ours
You enter your own UPI ID and QR. Members pay you directly. CoachFit never holds your takings and takes no percentage of them, so there is no transaction fee quietly doubling the price of the software.
One tap, amount filled in
The link opens their payment app with your handle and the right figure already there. No typing an amount, and no paying ₹500 against ₹1,500 owed by accident.
Part payments, recorded
Half now and half on Friday is how gyms actually get paid. Both halves sit against the member with dates, so the balance is a fact rather than a recollection.
The dues list is never stale
Fee status is recalculated every night, so "who owes money" is answered by opening a screen rather than by going through a book.
What it looks like
Built for a phone at the front desk and a laptop in the office, not a demo video.
Iron House Fitness
Hello, Arjun
Expiring soon
Monthly plan ends in 9 days
₹1,500
Recent visits
- Today7:05 am
- Yesterday6:52 am
- Mon, 8 Sep7:20 am
The commission question, which dominates everything else
Gym software that collects fees through its own payment gateway usually takes a percentage. Two per cent of ₹4,00,000 in monthly collections is ₹8,000 a month — more than any subscription in the category, and it grows as you do.
It is worth asking about before the headline price, because it is the number that ends up larger. With CoachFit the money never passes through us, so there is nothing for us to take a cut of.
What a member sees when they owe you money
A WhatsApp message with their name, the date their plan ends and the amount. Then, if they open the app, the same figure with a button that opens their UPI app.
The gym confirms the money arrived before the membership extends, because a UPI link is an instruction to pay rather than proof of payment — and pretending otherwise is how a gym ends up giving away a month.
- Receipts against the member, with date and amount
- Outstanding dues aged by how long they have been owed
- Revenue by month, by plan and by branch
- Renewal links you can send to somebody who is not in the app
Commission on fees collected, compared
CoachFit
None — the money never passes through us
Typical of the category
1–3% where a built-in gateway is used
The full breakdown — what is included, what costs extra, and what happens when you add a branch — is on the pricing page, and the features page covers how this part actually works.
Common questions
Does CoachFit take a cut of the fees I collect?
No. Members pay onto your own UPI ID and the money reaches you directly. We charge for the software — ₹299 a month — and nothing else.
Can I record a cash payment?
Yes, and most gyms do for a good share of their takings. Cash, UPI and part payments are all recorded against the member with the date, so the balance is right whichever way they paid.
How do members pay if they do not use the app?
You send them a renewal link over WhatsApp. It opens a page with the amount, your UPI QR and a one-tap payment link, with no login needed.
Does it produce GST invoices?
CoachFit records payments and receipts against each member and reports revenue by month, plan and branch, which is what your accountant needs. It is not a full accounting package and does not file returns.
Keep reading
The parts that touch this one
Everything below is included at the same price — these pages cover how each works.
WhatsApp automation
Renewal reminders that go out on WhatsApp, on their own
Renewal reminders sent over the official WhatsApp Business Platform — before, on or after expiry, from a verified number, at ₹0.28 a message.
Memberships
Every membership, with the date it ends and what it is worth
Plans you define, members added in thirty seconds, and an expiring list that builds itself every night. The record the rest of CoachFit is built on.
Multiple branches
Run two gyms or ten, without the branches seeing each other
Each branch keeps its own members, staff, attendance and takings, with one view across all of them for the owner. ₹199 a month per extra branch.
Running a gym in Delhi NCR, Maharashtra or Karnataka? Those pages cover what tends to be different about each market.
Still deciding what to buy? Start with the gym management software buyer’s guide, or read how the pieces fit together in a gym management system.
Try it against your own members
5 days, every feature, no card. ₹299 a month after that, with unlimited members.