Yoga studio management software for batches, fees and attendance

The best-known yoga studio platforms are designed around drop-in classes: somebody books a single 6pm vinyasa class, pays for that class, and books again next week. That is how studios run in much of the world.

It is not how most yoga studios run in India. Here a student joins a batch — the 6am, the 7am, the 6pm — pays for the month, and comes to the same batch every day. The question the owner needs answered is not "who booked Tuesday’s class" but "who in the 6am batch has paid, who has missed a week, and is there room for one more".

Software built for the first model makes the second one awkward. You end up creating thirty separate class bookings a month for every student, or working around the system entirely.

In CoachFit each batch is a recurring class at a fixed time with a set number of places. You can see how full each batch is at a glance, which matters when the 7am batch is the one everybody wants and the 8am has space.

Most yoga studios collect a monthly fee, and most lose some of it to students who simply forget. CoachFit shows who has paid for the current month and whose fee falls due this week.

Reminders go out on WhatsApp before the fee is due, with your studio’s name in the message. Students pay by UPI into your account. Cash and card payments are recorded the same way, so the month’s takings are in one place whatever way somebody paid.

Discounts are written down as discounts. A student on a family rate or a two-month offer shows the full fee and the amount taken off, so your reports reflect what the batch is actually worth.

Yoga students rarely cancel. They come less, then stop, then do not renew — and the fee is lost weeks after the student already decided. Attendance is the earlier signal.

Students check in from the member app, you mark them at the front desk, or a fingerprint machine does it at the door. Either way you can see who has not come in for a week while there is still time to call them.

Each student gets an app with their batch, their fee status, their attendance for the month and a streak for consecutive days practised. They can see how busy the studio is before they leave home, pay their fee, and pause their membership if they are travelling.

Pausing matters more for yoga than most kinds of gym. Students travel, fall ill and take breaks, and a studio that lets them pause rather than cancel keeps far more of them.

Add your teachers and assign them to batches. Private and one-to-one sessions are tracked separately, with the fee split between the studio and the teacher worked out for you.

Workshops and weekend intensives can be sold as class passes — a fixed number of sessions bought up front — alongside the regular monthly batches.