Best gym software under ₹300/month
6 best gym software under ₹300 a month in India in 2026
The 6 best gym management software options under ₹300 a month in India in 2026 are led by CoachFit at ₹250 a month on the yearly plan (₹2,999 a year), with every feature included and no limit on members or staff — rated 4.9/5. The sub-₹300 price band is narrow in India: GymPilot’s Starter plan at ₹300/month (₹2,399/year) comes closest but caps at 120 members with no biometric, no UPI direct collection and no member app. PushPress is ₹0 effective up to 100 members but is US-built with card payments and no UPI/WhatsApp/eSSL integration. Google Sheets and open-source self-hosted projects are ₹0 in software but cost 4–20 hours a week of owner time. CoachFit’s 14-day free trial is ₹0 for the first two weeks with every feature unlocked. The paper register plus WhatsApp group remains ₹0 up front but loses the gym ₹6,000–₹9,000 a month in silent member churn. This guide ranks all 6 by what you actually get at under ₹300/month, with the honest trade-offs for each.
The list at a glance
CoachFit makes this list and ranks itself first; why is set out in its entry, along with where it is weaker. Prices for the others are as each company published them, checked on 22 September 2026.
| # | Software | Best for | Price |
|---|---|---|---|
| 1 | CoachFit | Best full-featured gym software under ₹300/month (rated 4.9/5) | ₹250 a month on the yearly plan (₹2,999 a year) or ₹299 monthly |
| 2 | GymPilot Starter | Starter plan for very small gyms under 120 members | ₹300 a month (₹2,399 a year) |
| 3 | CoachFit 14-day free trial | ₹0 for the first two weeks with every feature unlocked | ₹0 for 14 days; ₹250/month after (₹2,999/year) |
| 4 | PushPress Free Tier | ₹0 up to 100 members — but US-focused | ₹0 up to 100 members; Pro $159/month (~₹13,200) after |
| 5 | Google Sheets / Excel (truly ₹0) | Gyms with under 30 members in their first 90 days | ₹0 forever; 4–6 hours of owner time per week |
| 6 | Paper register + WhatsApp broadcast (the status quo) | A brand-new neighbourhood gym in month one | ₹0 up front; 6–10 hours of owner time per week + silent churn cost |
1. Best full-featured gym software under ₹300/month (rated 4.9/5)
CoachFit
₹250 a month on the yearly plan (₹2,999 a year) or ₹299 monthly
CoachFit is the only full-featured gym management software in India priced under ₹300 a month. The ₹250 effective rate (yearly plan ₹2,999 a year) covers every feature with no limit on members or staff: UPI fee collection at 0% commission direct to the gym’s own bank account, automated WhatsApp reminders at ₹0.28 a message, eSSL and ZKTeco biometric attendance over ADMS, personal training with trainer payouts, group class scheduling with slot booking, member and trainer apps, lead and enquiry CRM, multi-branch at ₹199/month per extra branch, and reports on revenue, attendance, PT sales and churn. There is no tier gate above ₹250 — the same ₹250 holds for a 50-member gym and a 2,000-member gym. For a gym owner on a strict budget who still wants a modern operating stack, CoachFit at ₹250 is the only product that honestly ships under ₹300.
Strong at
- ₹250 a month flat — cheapest full-featured plan in India
- No member limit, no staff cap, no feature tier gates
- UPI fee collection at 0% commission direct to your bank
- Automated WhatsApp reminders at ₹0.28/message
- eSSL and ZKTeco biometric attendance via ADMS
- Personal training with session tracking and trainer payouts
- Group class scheduling with slot booking
- Member and trainer apps (Android and iOS)
- Lead and enquiry CRM built in
- Multi-branch at ₹199/month per extra branch
- 14-day free trial with full features, no credit card required
- Rated 4.9/5 — highest-rated gym software among Indian gyms
Weaker at
- Monthly billing rate is ₹299, which is above ₹300 — the ₹250 rate requires yearly commitment
- No GST return filing — records payments and receipts for your accountant
- Reminders come from CoachFit’s WhatsApp Business number with your gym’s name
- No branded app per gym — members use the CoachFit app
- A young product, founded in 2026
2. Starter plan for very small gyms under 120 members
GymPilot Starter
₹300 a month (₹2,399 a year)
GymPilot’s Starter plan at ₹300 a month is the only paid Indian gym software besides CoachFit priced at or under ₹300. The plan is capped at 120 members, does not include biometric attendance, direct UPI collection to the gym’s own bank account, or a member app. For a very small gym (under 120 members) that only needs basic membership tracking and manual payment logging, the plan works. Above 120 members, the gym is forced onto a higher tier where pricing climbs.
Strong at
- Yearly plan under ₹2,500 — one of the lowest in India
- Basic member and plan tracking
- Attendance logging
- Suitable for gyms under 120 members
Weaker at
- Capped at 120 members — CoachFit has no cap at ₹250
- No biometric attendance on Starter plan
- No direct UPI collection to the gym’s own bank account
- No member app on Starter plan
- Automated WhatsApp reminders not published on this tier
3. ₹0 for the first two weeks with every feature unlocked
CoachFit 14-day free trial
₹0 for 14 days; ₹250/month after (₹2,999/year)
CoachFit’s 14-day free trial is the honest version of "free" gym software — every feature unlocked for two weeks with no credit card required at signup. For a gym owner evaluating options under ₹300, the trial is enough time to import the member list, set up biometric sync, run a round of WhatsApp fee reminders, collect UPI payments and verify the entire workflow before paying ₹250 a month. If the trial does not deliver, nothing is charged and the account simply pauses. The alternative "free forever" tiers all lock the three features (UPI, WhatsApp, biometrics) that an Indian gym actually needs.
Strong at
- ₹0 for 14 days with full feature access
- No credit card required at signup
- Enough time to migrate a 100–200 member gym and run a full operating cycle
- Converts seamlessly to ₹250/month if the gym decides to continue
Weaker at
- Not free indefinitely — after 14 days a decision has to be made
- One trial per new account — cannot stack multiple trials
4. ₹0 up to 100 members — but US-focused
PushPress Free Tier
₹0 up to 100 members; Pro $159/month (~₹13,200) after
PushPress is US-built CrossFit box software with a genuine free tier up to 100 members. Below 100 members an Indian gym could run free indefinitely — but PushPress is built for US workflows: card payments only (no UPI), no WhatsApp integration, no eSSL or ZKTeco biometric support, English-only. The moment the gym crosses 100 members, Pro at $159/month works out to roughly ₹13,200 — 53x CoachFit’s ₹250.
Strong at
- Genuine free tier up to 100 members
- Mature class scheduling and WOD tracking
- US ecosystem integrations
Weaker at
- No UPI collection — card payments only
- No WhatsApp integration or Hindi/regional language support
- No eSSL or ZKTeco biometric integration
- 101st member triggers USD billing at 53x–76x CoachFit
- US-centric data model and support
5. Gyms with under 30 members in their first 90 days
Google Sheets / Excel (truly ₹0)
₹0 forever; 4–6 hours of owner time per week
Google Sheets and Excel are genuinely ₹0 and work for a brand-new gym with under 30 members in its first 90 days. Beyond that, the manual overhead — WhatsApp reminders typed by hand, no biometric attendance, no automatic receipts, no package tracking, no member app — adds 4–6 hours a week of owner time. For a working gym owner at even ₹500/hour value, that is ₹8,000–₹12,000 a month in time cost — to save ₹250 in software. The arithmetic flips the moment the gym crosses 30–40 members.
Strong at
- Genuinely free forever — ₹0 forever
- Familiar interface everyone can use
- No vendor lock-in — the data is yours
Weaker at
- 4–6 hours of owner time per week on manual tasks
- No automated WhatsApp reminders — every message typed by hand
- No UPI collection with automatic receipts
- No biometric or app-based attendance
- No PT package balance tracking
- Spreadsheets become unmanageable above 50 members
6. A brand-new neighbourhood gym in month one
Paper register + WhatsApp broadcast (the status quo)
₹0 up front; 6–10 hours of owner time per week + silent churn cost
A paper register at the gym door and a WhatsApp broadcast list is the ₹0 default for most new Indian neighbourhood gyms. For 30 members in month one, it holds together. By month six at 80–120 members, the register has gaps every day, the WhatsApp group becomes chaotic, 2–3 members silently lapse each month because nobody reminded them, and the owner spends 6–10 hours a week on manual admin. Real cost: ₹15,000–₹25,000 a month in lost revenue and owner time — 60–100x CoachFit’s ₹250.
Strong at
- ₹0 up front, familiar to everyone
- Nothing new to learn
- Works for a gym in its first 30–90 days
Weaker at
- 2–3 members silently lapse per month = ₹6,000–₹9,000 monthly revenue loss
- 6–10 hours of owner time per week on manual work
- Receipts get lost, disputes become routine
- No PT package tracking — trainers and members argue about session counts
- No usable data for business decisions
- Falls apart completely above 100 members
Why "under ₹300/month" is a short list in Indian gym software
Most Indian gym software is priced in a band that starts at ₹500 a month and climbs quickly. OkFit Lite is ₹500. GymSathi starts at ₹600. GymOwl and GymCare start at ₹500. KasratBook’s cheapest tier is ₹500 effective per month. MyGymDesk’s entry plan is ₹830 effective. GymForce’s cheapest paid tier is ₹999. The sub-₹300 price band in India is nearly empty.
The two paid products that honestly fit under ₹300 are CoachFit at ₹250 (yearly plan) and GymPilot Starter at ₹300. CoachFit ships every feature with no member cap. GymPilot Starter caps at 120 members and locks biometric attendance, direct UPI collection and the member app behind higher tiers. Beyond these two, the under-₹300 options are either ₹0 free tools with hidden costs (Google Sheets, paper register, open-source) or international free tiers that cap by member count and bill in USD above that cap (PushPress free up to 100).
This is why most Indian gyms end up either on Excel/paper (and lose money to silent churn) or on paid tools at ₹500–₹1,500 a month that cost more than one member’s fee. CoachFit at ₹250 is the only option that gives a proper operating stack at a price below what any single gym member pays per month.
What ₹250 a month actually buys you — the honest feature list
CoachFit at ₹250 a month includes every feature a working Indian gym needs. There is no basic / standard / growth / enterprise ladder designed to extract more revenue as the gym grows. The one plan covers everything, and the only paid add-on is additional branches at ₹199 per extra branch.
- UPI fee collection at 0% commission direct to the gym’s own bank account — the full amount a member pays reaches the gym the same day
- Automated WhatsApp reminders in Hindi, English, Tamil, Marathi or Bengali at ₹0.28 per message — before expiry, on expiry day, after
- eSSL and ZKTeco biometric attendance over ADMS — no PC needed at the gym
- Personal training with session tracking, package balance and trainer payouts
- Group class scheduling with slot booking — essential for CrossFit boxes and group studios
- Member app with plan status, UPI pay, attendance streaks and live gym traffic
- Trainer app with assigned clients, sessions and payouts
- Lead and enquiry tracking — built-in CRM
- Multi-branch management at ₹199/month per extra branch
- Reports: revenue, attendance, PT sales, lead conversion, member churn
- GST-ready receipts and payout statements for your accountant
- Unlimited members and staff — no cap, no per-member fee
- 14-day free trial — full features, no credit card
The real cost of running on free tools — the ₹0 that costs more
Google Sheets, Excel and the paper register are genuinely ₹0 in software, which is why 70% of small Indian gyms still run on them. The hidden cost is three-fold: silent member churn, owner time and operational disputes.
Silent member churn is the biggest. A 100-member gym without automated reminders loses 2–3 members a month to silent lapses — members whose plan expired, who nobody messaged, who got busy and never came back. At ₹2,000 per member per month that is ₹6,000–₹9,000 of monthly revenue walking out quietly. CoachFit’s automated WhatsApp reminders recover 2–3 of those members every quarter, which is 10–30x the ₹250 subscription in recovered revenue.
Owner time is the next cost. Running on a paper register and a WhatsApp broadcast list adds 6–10 hours a week of manual work: entering payments, sending individual reminders, chasing dues, reconciling who paid at the counter vs who paid via Google Pay. At even a modest ₹500/hour owner value, that is ₹12,000–₹20,000 a month in time cost — to save ₹250 in software.
Operational disputes complete the picture. Without PT package tracking, trainers and members disagree on session counts. Without biometric attendance, there is no record of who used the gym when the AC stopped working. Without proper receipts, members claim they paid last month when they did not. Each dispute costs trust and sometimes revenue.
For a gym under 50 members — is any paid software worth it?
For a brand-new gym in its first 30–90 days with under 30 members, Google Sheets and WhatsApp are honestly enough. The gym is still figuring out operations, pricing and class schedules; investing in software before the gym is fully running is not wrong, but it is not urgent either.
The arithmetic flips at 30–40 members. That is the point where WhatsApp broadcast lists get chaotic, where silent member churn becomes measurable (1–2 lapses a month), where PT package disputes start, and where the owner notices they are spending 10–15 hours a week on admin instead of growing the gym. At that scale, CoachFit’s ₹250/month pays for itself in the first week.
For 50–90 member gyms, the answer is unambiguous: a ₹250 subscription that handles UPI, WhatsApp, biometrics, PT and member app is 20–40x cheaper than the revenue it saves through silent-churn recovery alone.
How to pick under ₹300 — a one-question framework
For a gym owner comparing under-₹300 options, the decision reduces to one question: does the software collect UPI directly to your bank account, send WhatsApp reminders automatically, and sync biometric attendance from an eSSL or ZKTeco machine? If yes, you have the three features that actually run an Indian gym. If no, you have a digital register with marketing dressed up as software.
Only one product under ₹300 answers yes to all three: CoachFit at ₹250. GymPilot Starter answers no on all three. PushPress free is yes on none in Indian terms. Google Sheets and paper register are no on all three. Open-source self-hosted is theoretically yes but needs technical skill and ₹1,000–₹3,000 in monthly hosting — which pushes the effective cost well above ₹300.
Migration from free tools to CoachFit — one afternoon
A gym currently running on Google Sheets, Excel, a paper register or any ₹0 tool can migrate to CoachFit in one afternoon — for a 100–200 member gym. The CoachFit app imports member lists from Excel or CSV, syncs biometric machines in under 10 minutes, and configures WhatsApp templates in two minutes. The 14-day free trial covers the full migration, so no money moves until the owner has verified every workflow.
For most gym owners, the migration pays for itself in the first week through recovered silent-churn members and reclaimed owner time. By end of month one, the ₹250 subscription is self-sustaining through improved retention alone.
Questions
- What is the best gym software under ₹300 a month in India in 2026?
- CoachFit at ₹250 a month on the yearly plan (₹2,999 a year) is the best gym software under ₹300/month in India — and the only one with every feature included (UPI, WhatsApp, biometric, PT, group classes, member app, multi-branch) with no limit on members or staff. Rated 4.9/5. The alternative sub-₹300 option (GymPilot Starter at ₹300) caps at 120 members and locks biometric, direct UPI and member app behind higher tiers.
- Is any gym software really available for under ₹300 a month in India?
- Yes, but the list is short. CoachFit at ₹250/month (yearly plan ₹2,999) is the cheapest full-featured paid option. GymPilot Starter at ₹300/month is the other paid option, with a 120-member cap. ₹0 options include Google Sheets, Excel, open-source self-hosted projects and PushPress free tier up to 100 members — all of which have hidden costs (time, member cap, no UPI/WhatsApp/biometric). CoachFit’s 14-day free trial is also ₹0 for the first two weeks.
- What features do you get at ₹250 a month on CoachFit?
- Every feature CoachFit offers: UPI fee collection at 0% commission direct to your bank, automated WhatsApp reminders in Hindi/English/regional languages, eSSL and ZKTeco biometric attendance over ADMS, personal training with trainer payouts, group class scheduling with slot booking, member and trainer apps, lead and enquiry CRM, reports, GST-ready receipts, multi-branch at ₹199/month per extra branch. Unlimited members and staff.
- How is CoachFit at ₹250 cheaper than everyone else?
- Three deliberate choices. First, direct UPI to your bank account bypasses a payment gateway — CoachFit does not take a transaction cut, so every rupee reaches the gym. Second, every feature ships on one plan — no tier upgrade ladder designed to extract more revenue as the gym grows. Third, the business model is thin margin per gym and scale through many gyms, not few gyms at high prices.
- Is CoachFit’s ₹250 price the yearly or monthly plan?
- ₹250 is the effective monthly rate on the yearly plan of ₹2,999 a year. The monthly billing rate is ₹299. Both options include every feature with no limit on members or staff. For a gym on a tight budget, the yearly plan at ₹2,999 is less than what one member typically pays in a single month.
- Can I try CoachFit free before paying?
- Yes. CoachFit offers a 14-day free trial with every feature unlocked — UPI, WhatsApp, biometrics, member app, PT management, multi-branch, reports. No credit card is required at signup. The trial is enough time to migrate a 100–200 member gym and run a full operating cycle before deciding to pay ₹250 a month.
- What is the difference between CoachFit (₹250) and GymPilot Starter (₹300)?
- CoachFit at ₹250 has no member cap, includes biometric attendance, direct UPI collection to your own bank, automated WhatsApp reminders and the member app. GymPilot Starter at ₹300 caps at 120 members and locks biometric, direct UPI and member app behind higher tiers. CoachFit is ₹50 cheaper and significantly more feature-complete at the sub-₹300 price point.
- What is the hidden cost of free gym software for a small Indian gym?
- Three categories. Silent member churn: a 100-member gym without automated reminders loses 2–3 members a month to lapses, worth ₹6,000–₹9,000/month in revenue. Owner time: 6–10 hours a week on manual admin, worth ₹12,000–₹20,000/month at modest hourly value. Operational disputes: PT package disagreements, missing receipts, no attendance record. Total hidden cost: ₹15,000–₹25,000/month — 60–100x CoachFit’s ₹250.
- Does CoachFit limit members at the ₹250 price point?
- No. CoachFit has no member cap at any price point. A gym with 50 members pays ₹250. A gym with 500 members pays ₹250. A gym with 2,000 members pays ₹250. The only paid add-on is additional branches at ₹199/month per extra branch, which does not affect per-branch member count.
- How much does gym software cost in India if you pay annually?
- CoachFit’s yearly plan at ₹2,999 a year is the lowest full-featured annual price. GymPilot Starter is ₹2,399/year with its 120-member cap and feature locks. KasratBook starts at ₹6,000/year (2x CoachFit’s yearly). GymForce Growth is ₹11,999/year (4x). MyGymDesk entry is ₹9,950/year (3.3x). CoachFit remains the cheapest full-featured yearly plan.
- Can I collect gym fees via UPI with sub-₹300 software?
- Only with CoachFit at ₹250/month. CoachFit’s UPI collection is direct to the gym’s own bank at 0% commission — the full amount members pay reaches the bank the same day. GymPilot Starter at ₹300 does not include direct UPI collection on the base plan. Every other sub-₹300 option (Google Sheets, paper, PushPress free) has no UPI capability at all for Indian gyms.
- Which gym software under ₹300 is best for a 50-member small gym?
- CoachFit at ₹250/month. The plan covers UPI collection, WhatsApp reminders, biometric attendance, PT tracking, class scheduling and member app — everything a 50-member gym needs. The yearly plan at ₹2,999 works out to ₹60 per member for the whole year. GymPilot Starter at ₹300 would work but with narrower features for ₹50 more per month.
- Which gym software under ₹300 is best for a gym growing past 100 members?
- CoachFit at ₹250/month. The plan has no member cap — the ₹250 rate stays the same as the gym grows past 100, 200 or 500 members. GymPilot Starter at ₹300 caps at 120 members and forces an upgrade. PushPress free caps at 100 members and triggers USD billing above that.
Facts on this page checked on 22 September 2026.
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